Accounting Manager

I. PURPOSE OF THE JOB

Provide supervision and support to the Agency Finance Department. Under the direction of the CFO, the Accounting Manager ensures all accounting, bookkeeping, budgeting, accounts receivable, and revenue processes meets all State and Federal regulations, and meets the requirements of the Agency’s current needs.

II. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Oversee and monitor month-end close and year-end close. Oversee and monitor preparation for all audits.
Assist CFO in budget development for new agency programs and in the development of the Agency annual budget.
Enter all journal entries on computerized financial reporting system.
Performs reconciliations of assigned general ledger accounts.
Oversee and maintain all facets of agency program billing. Including remaining up to date on all related billing regulations.
Maintain and monitor agency contracts and compliance with all grant requirements.
Prepare financial reports, spreadsheets and analyses, and other management reports.
Under the direction of the CFO prepare and submit the annual Consolidated Fiscal Report.
Maintain Finance Department policies and procedures, internal control systems, and daily processes. Assist CFO in development and implementation of finance/accounting policies and procedures and internal control systems.
Maintain all funding source documentation. Knowledgeable of all funding source requirements and processes.
Attend trainings, participate on committees and complete other tasks and assignments as required.
Responsible for the financial activities of the agency’s special events.

III. OTHER DUTIES AND RESPONSIBILITY

Maintains quality control standards in connection with accounting function and notifies Supervisor immediately when variations from policies, procedures and accounting principles occur.
Participates in maintaining safety of work environment.
Adheres to agency policies, procedures, rules and regulations.
Performs other duties as assigned.

IV. SUPERVISORY RESPONSIBILITIES

Supervises the agency’s accounts receivable/billing staff.

V. KNOWLEDGE AND SKILLS

Bachelor’s degree from an accredited college or university with a major in accounting, finance or closely related field.
3-5 years accounting experience and finance experience.
Proficiency in financial and cost accounting including understanding of Generally Accepted Accounting Principles (GAAP).
Ability to perform all of the essential job functions for a minimum of a seven-hour day shift, with a half hour unpaid meal break, without a significant risk of serious injury.
Advanced proficiency in Excel.
Ability to prepare clear, concise, and easily understandable reports, worksheets and analyses.
Proficiency in multi-layered budget preparation.
Proficiency in general ledger and billing software.
Advanced analytical and problem-solving skills.
Able to work independently and as a team player.
Ability to coordinate activities including workflow, organizing and maintaining records.

VI. EXTENT OF PUBLIC CONTACT

Communicate and interact with vendors, Agency staff, and those individuals where interaction is required in order to complete the duties of the position.

VII. PHYSICAL DEMANDS

The functions of this position are generally performed sitting but may involve some amount of time standing and other movements. Tasks involve working on a computer keyboard and calculator involving extensive wrist and hand movement.

VIII. Other Information

FLSA Classification: Exempt

Division: Administration

Reports to: Chief Financial Officers (CFO)

Chief Financial Officer: Patrick Cosgrove

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